Event information
Theater ensembles perform a piece multiple times, possibly as guest performances in different cities. Musicians tour with a program. Craft workshops offer courses and museums host thematic tours. This information about an event offering is created once and appears in all related dates. Changes can be made centrally—no more tedious "copy-paste"!
- Header image, title + subtitle, description
- Type (e.g. "festival", "symposium", "workshop" – freely definable)
- Images/videos
- Press quotes (with source and appropriate language tagging)
- Tagging
- Sponsor logos
Structured data (helpful for search and filtering, interfaces, etc.)
- Participants (profiles) with their respective roles in the event
- Organizer (profile – displayed with legal details, e.g. imprint)
- Duration
- Minimum age
- Accessibility information (e.g. sign language interpretation) and trigger warnings
- Premiere date
- Event language(s)
On the event page, all upcoming dates are automatically listed.
Simply attach dates
This content is partly composed and enriched from reusable components: an event takes place at a venue (or online, or hybrid). The event description, organizer, participants, and venue can be selected via autocomplete from existing entries.
Types of dates
Dates can vary in format:
- Single day with or without time (all-day)
- Date range for multi-day events (start and end date can be set with or without time)
- Recurring rules for regular events (exceptions can be defined)
- The status of a date can be changed with one click—e.g. "cancelled" or "rescheduled"
Smart connections
Depending on the context in which a new date is entered, certain fields are pre-filled. For example: clicking "add date" in the calendar on a venue's profile automatically sets the location. Adding a date from within an event description pre-selects that event.
If a venue is not yet in the database, you can use an embedded form to enter its key details without leaving the input screen.
The smart part of this linking principle: on countless content pages, a filtered event calendar appears automatically. So on a venue's profile page, you’ll see upcoming events at that location; on a band's profile, their next dates with venues; and even on landing pages (e.g. festivals), where calendars are compiled by keyword.
And many more details possible
- Prices/ticket information can be entered per date
- Date-specific texts can be added and will appear before the general event description
- Individual dates can be marked as highlights (e.g. "premiere") and visually emphasized in calendars. A collection of such special dates can also be automated, for example for a teaser block on the homepage
- Integration with ticketing platforms is possible. At minimum, a custom link to the desired platform can be set for each date
Event series
A unique feature of OpenCulturas that we haven’t seen on any other platform: dates can easily be part of a larger program. For example, a date for the Fête de la Musique in Potsdam can be created, and artists can reference it when entering their performances. This automatically builds a "growing program" on the landing page for the Fête de la Musique in Potsdam.
Clarification of the terms “event series” versus “date instances”
We often see the term “event series” in requirements documents, which is sometimes explained in the same way we understand a date with “multiple date instances”. To avoid misunderstandings, here is a brief list of the terms as OpenCulturas uses them:
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Event
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General information about an offer, independent of time and place
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Date
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Specific information about an event taking place on at least one specific date at a specific location (or online or in a hybrid format), including the applicable prices and terms
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Date series
Serial date
Repeating date -
Identical with Date but with multiple date/time entries or with a repeat rule
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Event series
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Identical with Date in the sense of a parent date as a consequence of further dates referencing this date entry und thus generating a list of “dates in this series“
